So you’re considering implementing a cloud computing solution for your business, but you’re still worried that you could lose data because of it? Yes, data loss is possible; however, that doesn’t mean you should be so anxious about data loss that you forgo taking advantage of cloud computing.
There’s no way to predict when or how you could lose data, but there are solutions you can put in place to help minimize the chances of that happening. Here are some technology tips for avoiding data loss:
1. Strengthen your password
While it seems like creating a strong password has taken on a life of its own, with jokes being made about all the hoops users have to jump through in order to meet the requirements, it really is important to create a strong password to protect corporate data.
Rule #1: you should NEVER use the same password for every account you have. Many people fall into this trap because it can be difficult to remember different passwords for all of their accounts. Luckily, there are password management services that can remember them for you. Two such services are LastPass and RoboForm. Both services will also help you generate passwords that are seriously hard to crack.
2. Incorporate stronger authentication practices
You can also use two-step authentication to help combat data loss from cyber-attacks; however, it is not a foolproof method. Having a two-step authentication system in place will send you alerts if someone tries to change your password. Pretty much all social media and blog platforms (i.e. Facebook, Twitter, Google, WordPress, etc.) protect their user’s information this way.
3. Consider using an encrypted service
If your business works with very sensitive information, it is imperative that you use an encryption program, like Boxcryptor. These types of services will encrypt any data you are moving to a cloud service prior to uploading. Alternatively, you can choose to work with a cloud service that does this for you.
4. Have a back-up
It’s not a good idea to have all of your information in one place, especially when you consider what it would take to restore your data if you were to experience a failure, outage or cyber-attack. You should really store a backup of the most vital information for your business on a local server. It’s also wise to have several copies on external hard drives.
You should keep your most important information (or the information you’re most worried about losing) on your local server with enhanced protection. This should help to ease your fears regarding this information being snooped through or accidentally erased.
While these five suggestions cannot provide guaranteed protection against data loss, they will minimize the risk your business is exposed to and offer a series of safety nets in the event of a technology failure or data hack.
For more information about cloud computing solutions for your business, please contact the cloud experts at Innovative Architects. We also invite you to explore our blog and knowledge center for more information about Microsoft SharePoint, enterprise software solutions and cloud security.