Microsoft employees work tirelessly to ensure that their customers have all of the tools they need to work and play in our technologically driven world. With all of the advances we’ve seen in recent years in terms of technology, that means Microsoft has to work that much harder to keep up with demand. Just one such product that has seen a recent upgrade is Office 365 and its integration into the cloud.
When Office 365 came out, it granted users the ability to run core programs in the cloud which allows for communicating with clients and colleagues in real time. When Windows Server 2003 reaches the end of its useful life next year, users will have to start migrating their data into the cloud. This will undoubtedly be a complex endeavor, however, through careful planning, it will be a great success.
Experts in cloud migration suggest that businesses do the following to make the transition easier.
1. Plan ahead to avoid costly mishaps
In the course of the planning process, you should analyze your business and decipher what you’re hoping to achieve from your migration. Do you plan on helping your employees collaborate more? Do you need an environment where your customers can collaborate with your employees? Most importantly, do you need to achieve the same level of functionality you get with installed software?
2. Decide on what kind of license your business will need
The cloud-heavy Microsoft 365 offers different licensing options than normal Microsoft products. The options for Office 365 specifically are very different. This means that you need to take the time to decide which option will work best for your business. In addition, programs like Exchange and SharePoint are core pieces. If you need Project, you’ll have to purchase a separate add-on. Yammer Enterprise is another example.
3. Communication will make things easier
Most people don’t like change, so for this reason, you should expect to run into employees who may resist the swap. In order to help the transition, you should communicate the benefits of the switch with your employees by highlighting the benefits that the cloud would give them. You can further help ease your employees’ anxiety by offering tutorial services and by making how-to videos to show ease of use.
4. Pay attention to your successes
There are tools available that can physically show you (and your skeptical employees) how a migration to the cloud is improving your business. These same tools can also show how your employee’s experiences are altering. You should also encourage your employees to provide feedback throughout the process. This cannot only help ease their transition, but it can also help you to fix any problems that arise.
For more information on migrating your business into the cloud, read more here.
As long as Microsoft is the premier software suite for businesses and individuals, Microsoft will continue work to provide improvements to their programs. To stay up-to-date, visit our blog and our knowledge center or discuss your company’s needs with an exceptional cloud computing consultant at Innovative Architects today.