Cloud computing is rapidly becoming an integral part of business life. Not only does cloud computing allow organizations to reduce the cost of IT professionals, expand capabilities throughout the company and improve their networks, but it also allows individuals to work better together.
For companies who use SharePoint, the cloud allows them to save money by eliminating the costs associated with the administration of managing and maintaining on-site SharePoint platforms.
While migrating SharePoint documents to the cloud can help save money and make things easier for companies, it is important to understand the best way(s) to do so. Moreover, the migration can be complex. Therefore, it is important to consider your business’ needs, the existing infrastructure and content, and the needs of your users.
To accomplish this, here are 5 tips to successfully complete your cloud migration.
1. Decide what cloud structure works for your business
When using SharePoint and cloud computing, you have several options. For this reason, you should weigh your options carefully and consider with works best for your business’ users. For example, you can move everything to the cloud or use a hybrid scenario where only certain workloads and/or applications are migrated.
2. Be realistic with your cloud migration timeline
Performing a SharePoint migration to the cloud will take time—migrations are complex and Murphy’s Law can always factor in. For this reason, you must be patient.
3. Determine what your business needs in the cloud and what should be left behind
The biggest mistake you can make during your migration is wasting time and money transferring data that is no longer important to your business. For this reason, you should determine ahead of time what content your business needs or will need for future projects—especially paying attention to out-of-date or irrelevant content.
Knowing this information will make it easier to start building your plan for your updated information. You can also add in any customizations to your original SharePoint environment.
4. Run a test before the big show
An important step to remember is that, as with any important event, you should perform a test run before migrating your entire SharePoint environment. In addition, it may be prudent to perform subsequent tests. This will give you a greater understanding of what can and cannot be migrated.
Furthermore, be aware that each third-party migration tool will have different capabilities for handling metadata, workflows and permissions for any number of things. As these features are important SharePoint features, they can be easily impacted by the process. Therefore, it is important to understand any of their limitations.
Multiple testing will also be able to provide you with an approximation of the speed your migration will take.
5. Verify the results to ensure it meets your business’ needs
After you are satisfied with testing, let your key business users and stakeholders know what your results are because they are who you need to keep happy—ensuring that everything is migrated with their expectations.
Contact cloud migration consultants at IA to see if SharePoint’s Office 365 or a similar cloud platform is right for your company. You can also browse our knowledge center and blog for further information.