GFI Software, a Microsoft Gold Certified Partner, offers an easy-to-use solution to fax documents for small to medium-sized businesses (SMBs) that is secure, requires no paper and is simple, fast and cost-effective. By installing the GFI FaxMaker, a network fax server software, users can send and receive faxes by email and keep the information securely stored and accessible only by authorized personnel.
Those that do choose to use GFI FaxMaker are able to send any document as a fax, and attach PDF, HTML and other files to their fax, if they like.
The software is easy to install…it can be installed anywhere on the network. It is also very easy to use – simple as sending an email.
The GFI FaxMaker is a solution for many SMBs. Healthcare facilities, for example, may see it as a safer alternative to using a standalone fax machine to manually send/receive paper sensitive messages. The software, which enables paper-free faxes, allows fax documents be sent by secure email, if needed. This comes handy when a fax concerns a healthcare patient – such software can safeguard the privacy of patients’ data.
A traditional fax machine presents a number of security risks. For example, improper disclosure of sensitive information is a possibility. Besides, it has compliance concerns. The GFI FaxMaker, on the other hand, solves the problems associated with risks and compliance. The software achieves Health Insurance Portability and Accountability Act (HIPAA) data compliance, which helps healthcare organizations be in line with important laws on data protection.
GFI’s fax server solution, FaxMaker, supports Microsoft Exchange (2000/2003/2007/2010), Lotus Domino, MDaemon, and SMTP/POP3 servers. It also supports Fax over IP (FOIP) to easily send faxes over the Internet.
A few more noteworthy features of GFI FaxMaker are the ability to send SMS messages via the GFI FaxMaker SMS gateway and send/receive a fax from a general packet radio service (GPRS) mobile phone (via GFI FaxMaker’s Email2Fax Gateway).
Basically, the GFI FaxMaker is a worthwhile investment that complies with HIPAA’s regulations for information flow and exchange. It can address a number of security and privacy issues.
The GFI FaxMaker offers many advantages over a standard fax machine, including:
- Provides easier filing and finding of faxes
- Provides the ability to store them electronically
- Enables one to send faxes (from any application) directly from an email client (or a web-based email client)
- Can automatically route incoming faxes to an email mailbox or to a particular printer
- Allows archiving of faxes to GFI MailArchiver, an SQL database or to an email address
- Allows you to receive faxes in TIF (fax) format or as an Adobe PDF file.
As mentioned, there are many benefits for using GFI FaxMaker at a healthcare facility. Companies that believe this to be the right solution for faxing should consider GFI’s 30-day trial to check out the software to see if it meets one’s expectations.
Again, this fax server can help health organizations meet the terms HIPAA strict requirements. One might give it a try to resolve all the fax-related privacy and security issues one deals with on a day-to-day basis.