It’s all about data security these days. As business owners witness the financial fallout of companies who became victims to data breaches, viruses and hackers—Target being the most recent recipient—the corporate world is finally starting to wake up and take preventative measures to protect their confidential data.
Especially in today’s workplace IT infrastructure, as a growing number of businesses move their enterprises processes to remote cloud servers, the push for maximum data security has never been stronger.
Not surprisingly, Microsoft has anticipated this trend by taking a special, concentrated interest lately on improving the existing data security features of one of the world’s most widely distributed enterprise collaboration software: SharePoint Cloud Solutions.
More specifically, SharePoint Online and OneDrive are getting a much-needed update with the introduction of Data Loss Prevention (DLP). Microsoft made the announcement in a blog post in late August, saying:
With this new capability, you can be better informed about what and where sensitive documents exist in SharePoint Online and OneDrive for Business. And having this information will help you work better with content owners to ensure protection of sensitive data.
For business already using SharePoint Online, this security update will allow site administrators to search for specific content across their SharePoint Online collaboration server and their OneDrive for Businesses cloud storage service, honing in on 51 different sensitive information types—credit card numbers, passport data, Social Security information, bank account numbers and other types of data.
In addition to improved search security, the new DLP features will give administrators the ability to review possible offending documents in real time, or export a list of documents and make adjustments based on their review.
DLP features already exist in Microsoft Exchange Online and Outlook, enabling compliance officers to monitor email communications and enforce regulatory rules in regards to confidential corporate and customer data. Applying these same DLP capabilities to SharePoint Online and OneDrive is simply the next step in Microsoft’s path to improving overall data security.
The purpose of data loss prevention software is exactly what it sounds like—to detect and avoid potential data breaches and stop hackers from gaining access to confidential documents while in-use (endpoint actions), in-motion (network traffic), and at-rest (data storage).
The Microsoft SharePoint team also dropped hints about upcoming security features soon to be released, including capabilities that will allow business managers to create policies that automatically detect sensitive content and apply appropriate protection based on the organization’s needs, as well as unification of the entire compliance experience.
Do you have concerns about the security of your data stored in the Cloud? Learn more about the security features of SharePoint solutions for businesses by talking to one of our expert SharePoint consultants or visiting our Knowledge Center.