Microsoft SharePoint was released in 2000 for the general purpose of sharing information…document collaboration and content management being just a couple of real world examples.
This collaborative platform allows users to capture, manage and share documents, spreadsheets and forms quickly and easily with others. Because of these efficiencies demonstrating how an organization could save time and money, the product was adopted by a wide-range of businesses and nonprofit organizations.
Since the first version of SharePoint 1.0 was released, Microsoft has developed and introduced other types of SharePoint products…the base SharePoint platform itself has been updated to include advanced collaboration tools.
MS SharePoint is the one enterprise-wide collaboration platform right for managing work flow in a collaborative environment. It is also the one content management system (CMS) that has made it easier for people to work together. Many companies have already upgraded from SharePoint 2007 to SharePoint 2010.
However, many businesses have began migrating to the cloud to be able to connect to a shared environment to use cloud-enabled services, store files, and access Web apps across the Web.
Will users prefer in-the-cloud SharePoint hosting rather than using the software on premises?
Some say the cloud version offers better value and more flexibility for the same service.
In deciding between SharePoint Online, which is a component of Microsoft Office 365, and SharePoint on-premise, a product that is markedly different, one must decide which hosting option best meets their business needs and requirements.
There are benefits and drawbacks for both hosting options. On-premises hosting offers maximum control of resources, security and configuration administration. Cloud computing, on the other hand, poses concerns as the control is often relinquished to third parties.
Security and privacy issues are another roadblock for more wide-spread adoption of cloud computing.
On the other hand, there are many benefits to SharePoint Online that sometimes outweigh these other concerns. Even though SharePoint Online lacks features found in SharePoint 2010, it does eliminate the need to set up and maintain a local SharePoint infrastructure.
Cloud computing is the right choice for those SMBs that want to avoid hardware or software installation. A cloud SharePoint solution avoids setup and installation headaches, simplifies SharePoint ownership, and makes it easy to implement.
Those SMBs that use SharePoint Online will not need to have on-premises SharePoint deployed in their data center, so no need to have an IT person on-site to manage, update and maintain the server. This is the SharePoint solution also to reduce the number of physical servers needed on-site to store and manage documents.