When it comes to ECM (enterprise content management) applications, many businesses face a “common corporate content conundrum” (dare you to say that five times fast) according to TechTarget: Users want to use lightweight file-sharing services, but these programs often have issues with privacy control and security.
Ever vigilant, Microsoft noticed this a couple years back and rolled out OneDrive for Business as part of Office 365.
However, by no means does this mean that Microsoft is abandoning SharePoint services—its traditional collaboration platform—anytime soon. In fact, SharePoint also integrates well with OneDrive; thus, giving your business the best of both worlds.
SharePoint and OneDrive’s Beginnings
For several years, SharePoint stood as Microsoft’s premier platform for sharing documents and collaboration—in large part due to the numerous updates the software has had since 2001. The updates have enabled the enterprise solution to adapt to the ever-changing corporate landscape. However, SharePoint 2013 changed slightly and now does not handle all of the typical ECM functions.
OneDrive for Business is a much newer program. It began as Windows Live folders, transitioned to Windows Live SkyDrive, simplified to SkyDrive, and in 2007 was renamed OneDrive. OneDrive for Business (ODB) functions as a business version of the OneDrive you’ll find on any modern Microsoft system. Moreover, ODB will naturally fit well as a cloud platform, which, with more businesses adapting cloud computing to their businesses, stands as another reason for ODB’s appeal.
Do I Really Need Both?
While SharePoint is ‘feature-rich’ and will provide your business with all of its needs, it does require your employees to have a certain amount of knowledge to use it correctly. This means that SharePoint out of the box can have much more than your business needs for everyday tasks.
ODB, though, is lightweight and more user-friendly, which means it will take less training for your employees to jump right in and begin working.
The advantage of using both programs simultaneously is that you can let employees unfamiliar with SharePoint work with OneDrive while they’re training for SharePoint. Then both programs can be used in conjunction with one another to cut down on the bulk that can plague certain SharePoint setups.
Innovative Architects can help your business with all of your SharePoint or cloud computing needs. Simply contact us today to find out how.