In recent years, it seems that almost every aspect of the business world has been making a shift to the digital world. While this is great for time and overhead, it does make signing documents difficult. However, since Microsoft partnered with DocuSign in early 2014, Office 365 and SharePoint users have been able to sign their documents digitally and (most importantly) securely.
While Microsoft Office has been allowing users to electronically sign documents since 2010, the authenticity of the document could be compromised by altering its content in any way after being signed, unless the document was locked. Before this, documents could be signed electronically by attaching an Adobe PDF.
The incorporation of DocuSign into Microsoft’s suite of SharePoint solutions means that companies who were already using either (or both) programs can now continue their business without interruption. This is especially helpful when managers are required to sign-off on aspects of a project, as well as for certain industries (like healthcare) where document verification is needed.
In addition, DocuSign eliminates the old hassle of having to process a contract over a distance, which includes receiving the contract, signing the paper(s), scanning the document into a computer and sending it back (or faxing the document).
Finally, DocuSign allows managers to track documents and changes to files through the use of signatures. For example, you can see the changes that are being made before and after each signature, which can help companies understand their development process better. Moreover, integrating SharePoint with DocuSign makes the transition to a digital system less painful, especially for those companies already relying on SharePoint.
More information about SharePoint and how it can help improve your business can be found at Innovative Architects’ SharePoint resources page. You can also browse our knowledge center and blog for further information.